FACULTY-LED PROGRAMS · PRICING & PARTNERSHIP PROCESS
Pricing model & partnership process — from enquiry to arrival.
Faculty-led programs are quoted on a per-cohort basis, scoped against your institutional requirements. Below: the structure of our pricing model (what is included, what is à la carte), and the standard sequence by which a partnership develops with us, from your first enquiry to your cohort's arrival.
Pricing model
Faculty-led programs are quoted on a per-cohort basis, scoped against the institutional requirements agreed during partnership development. We do not publish flat per-student price lists because cohort size, length, discipline, language component, housing model, field-trip scope, and faculty-residence needs all affect the package. The structure below describes what is included and how the model works; concrete pricing is shared in a detailed worksheet during scoping.
Standard inclusions (all programs)
Cohort housing in our on-campus residences or vetted partner accommodations · meal plan where applicable · classroom and lab space · Italian language instruction (where part of design) · faculty workspace and office support · airport transfer coordination · welcome kit · 24-hour emergency contact · ongoing student-services support · Academic Approval Pack and risk-management documentation · post-program report.
Optional add-ons (scoped per program)
Guest lectures from local academics or curators · day-trips beyond the standard 2-per-semester baseline · multi-day break trips (Rome, Amalfi, the Alps) · internship placements · service-learning partnerships · conversation-partner pairings with Italian university students · faculty fam-trip visit in advance · custom recruitment-support materials.
Models we operate
All-inclusive per cohort — single invoice covers everything in the standard inclusions plus agreed add-ons. Per-student rate — flat fee per enrolled student, useful when cohort sizes are uncertain. Hybrid academic + à la carte — discounted academic-only core with optional services billed separately. Choice negotiated at MOU signing.
Payment terms
Payment terms align with U.S. institutional fiscal-year schedules · typical structure: 25% deposit at MOU signing, 50% at 60 days before arrival, 25% at program close · invoices issued in EUR with USD reference rate · wire transfer or institutional payment methods accepted · final reconciliation 30 days post-program.
How to start a partnership — timeline
The typical path from a first conversation to an arriving cohort. Concrete dates are negotiated to align with your institution's curriculum-approval and admissions cycles; the steps below are the standard sequence.
1 · Initial enquiry
You contact the partner desk with a brief outline: institution, faculty leading the program, target dates, cohort size, discipline, language component required, key constraints. We respond within two working days with a first-call invitation.
Typical timing: day 1.
2 · Intake call
A 45–60 minute call with the partner desk and (where relevant) the academic coordinator from our side. Goal: understand academic vision, institutional context, and operational requirements. We document the call in a structured intake brief shared back to you within five working days.
Typical timing: weeks 1–2.
3 · Site visit / faculty fam trip
The visiting faculty member and (optionally) a study-abroad office representative come to Italy for a 2–4 day campus visit. We host classroom walk-throughs, sample lessons, meetings with our academic team, and a tour of housing options and field-trip destinations.
Typical timing: weeks 4–8. Faculty fam-trip support available for first-time partners.
4 · Scoping document
A detailed scoping document is co-developed: program structure, calendar, syllabus integration, language component design, housing plan, field-trip schedule, risk-management plan, Academic Approval Pack outline, and a draft pricing worksheet. Iterated until both sides are aligned.
Typical timing: weeks 6–12.
5 · MOU signing
Memorandum of Understanding (or equivalent partnership agreement) drafted and signed. Covers academic scope, operational responsibilities, pricing and payment terms, risk allocation, intellectual property, data protection, and exit clauses. Reviewed by both institutions' legal teams.
Typical timing: weeks 10–16.
6 · Operational setup & recruitment
Joint launch of student recruitment at the home campus (information sessions, marketing collateral, application platform). On our side: Academic Approval Pack delivered, housing reservations confirmed, Italian language placement test scheduled, faculty pre-departure pack issued, risk-management protocols finalised.
Typical timing: months 4–9 before arrival.
7 · Arrival & program delivery
Cohort arrives. Three phases of support kick in as described above (pre-departure, on-site, re-entry). Single named partner-desk contact throughout.
Program length: 1 week to a full academic year.
8 · Post-program review & renewal
End-of-program debrief, post-program report to the home institution, satisfaction survey results, accounting reconciliation. Partnership-renewal conversation typically within 30–60 days of program close, in time for the next academic cycle.
Typical timing: 30–90 days post-program.
Start a partnership conversation
Tell us your institution, the faculty member leading the program, target dates, cohort size, the academic frame, and any constraints. We respond with a concrete proposal — usually within two working days — including a draft pricing worksheet and an Academic Approval Pack tailored to your review process.
Contact the partner desk → · Academic Approval Pack → · See past programs →
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